Halifax Regional Municipality, NS, CA

Description

The Office Manager, is a key contributor responsible the financial, administrative function and day-to-day office operations at DGI Clinical. The Office Manager will contribute through supporting company operations in the areas of: finances, payroll, office supplies, systems and records, travel support and other administrative tasks.

Responsibilities

Financial:

  • Record all financial transactions in Quickbooks and ensure records are maintained on Hubdoc
  • Performing bookkeeping for the company including performing the full cycle day to day accounting function, including accounts receivable, accounts payable, bank reconciliations, monthly financial statements, GL entries, year-end closing and adjusting entries
  • Perform monthly bank reconciliations and maintain banking function
  • Assist Senior team with financial forecasting and projection
  • Preparation of year-end working papers for the annual audit
  • Process payroll, and related government remittances (including CRA)
  • Ensure remittances are up to date for CRA
  • Financial Reporting: Monthly, quarterly, reports to investors
  • Help the DGI team with claims for Government funding/assistance as needed

Office and Operations:

  • Provide administrative support to employees as requested
  • Co-ordinate schedules and meeting requests
  • Organize and implement office operations with direction of the CEO
  • Maintaining office supplies and other needed supports for the day-to-day functioning of the office
  • Help employees with queries regarding office management and procedures (e.g. stationary, travel arrangements)
  • Help plan internal and external events as needed
  • Book travel arrangements as needed
  • Maintain company records ? e.g. legal, registrations, insurance etc?
  • Other duties as needed
Qualifications
  • Excellent proficiency with Microsoft office software 
  • G-Suite proficiency (Google apps)
  • Excellent communication skills 
  • Attention to detail
  • Analytical skills
  • Experience with office systems
  • 3+ years of bookkeeping experience with knowledge of Quickbooks. Hubdoc is considered an asset. 
  • Ability to multitask, prioritize and manage time effectively
  • Enthusiastic attitude and able to work independently in a start-up environment