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The Opportunity

Fredericton, NB Administrative and Clerical Entry Level Full-time

Close Date: October 27, 2017

Are you motivated by deadlines?
Do you believe in teamwork and collaboration?
Are you ready to be a part of an innovative, ever-expanding organization?

If you answered yes to these questions, we’re interested in you!

At UFred, we’re constantly looking to provide the highest level of service to both our customers and our employees, making Office Administration an integral part of our work. We’re looking for an Office Administrator to join our Operations team who is enthusiastic about providing exceptional customer service to both internal and external stakeholders. Proactive and meticulous, the Office Administrator is passionate about working collaboratively to assist our teams with achieving their goals, never compromising the quality of service. They leverage their ability to solve problems and bring forward new ideas to make our office a great place to be.

What you'll do

Responsibilities

The day-to-day of an Office Administrator:

The Office Administrator, reporting directly to the Project Manager, brings with them experience in office administration and excels at multi-tasking in an ever-changing environment. Responsible for working with various internal and external stakeholders to ensure quality results, they also work to ensure the use of the most effective clerical and administrative processes. A UFred Office Administrator is a team player, actively working to increase the level of service we provide to our internal and external stakeholders, and has experience streamlining administrative functions within an organization.

As an Office Administrator, you can expect to:

  • Provide reception coverage and excellent customer service to all
  • Be the first point of contact for administrative requests
  • Assist with coordinating and preparing purchase and change orders
  • Arrange company travel bookings and meetings for all departments
  • Support the team by handling office responsibilities such as processing incoming and outgoing mail and couriers
  • Maintain all office equipment including arranging for any repairs
  • Implement and maintain office systems, including office layout and supply and equipment procurement
  • Liaise with agencies, organizations, and groups to maintain relationships, contracts, and memberships

What you'll need

Qualifications

Some of the things we’re looking for in an Office Administrator include:

  • Minimum 2 – 3 years of experience in office administration
  • Experience with office equipment and supply procurement
  • Ability to maintain the highest standard of confidentiality
  • Proficiency in Microsoft Office software products
  • Experience with CRM databases such as Salesforce
  • Self-motivated with the ability take initiative
  • Strong attention to detail and accuracy with superior follow-up skills
  • Excellent written and verbal communication skills
  • Able to adapt to changing demands and priorities

We're looking for

Core Skills

Microsoft Office Salesforce Training Office Administration Procurement Scheduling Office Equipment Office Support

A little bit about us

University of Fredericton

Come work with us!

The University of Fredericton is fully recognized as a degree-granting institution by the Province of New Brunswick. Our mission is to provide our students with an exciting, rewarding and affordable lifelong learning path of professional education, with programs scheduled to accommodate both professional and personal lives.

Are you interested?

Work With Us

Compensation Package

In addition to your base compensation, joining the UFred team means you will be part of a rapidly expanding organization with a mission to provide quality and affordable education globally. UFred values its employees and ensures they are able to enjoy Wellness and Balance, Professional Development, and Service opportunities.

  • Wellness and Balance: UFred employees start their career by completing a Psychological Health and Safety in the Workplace course. They actively utilize subsidized Health and Vision Care, as well as an RRSP Match program. They spend paid time off with those who are important to them between Christmas and New Years, as well as and on their birthdays. The possibility for flexible work arrangements, subsidized gym memberships, and Wellness days are additional benefits enjoyed by our staff.
  • Professional Development: UFred supports both internal and external opportunities to support your development needs.
  • Service: UFred employees actively participate in a wide range of volunteer and fundraising initiatives within and around the Fredericton Community on a regular basis.

Hours of Work
This is a full-time position (35 hours a week) position, operating under regular business hours: 8:30 am – 4:30 pm. This position is available in Fredericton, NB.

If you have a passion for the education industry, collaboration, office administration, and connect with UFred’s values, please apply with a resume and cover letter.

We thank all those who apply!

About UFred

The University of Fredericton is fully recognized as a degree-granting institution by the Province of New Brunswick. Our mission is to provide our students with an exciting, rewarding and affordable lifelong learning path of professional education, with programs scheduled to accommodate both professional and personal lives.

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